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FAQ: What is the difference between on-site and off-site shredding?

Mobile document shredding or on-site shredding involves a shred truck coming to your premises, shredding your material on-site and leaving immediately after the shredding has taken place. On-site shredding offers the shortest chain of custody compared to off-site shredding - this means the documents are handled by fewer people. By definition, the shorter the chain the lower the risk of a security breach. Read on to find out more.
 
 

There are a number of options available for a secure shredding process. Topwood can offer document shredding and media shredding either in our mobile shred trucks (on-site) or off-site at our secure facility in our industrial shredders. These services are availble regardless of whether you are looking for a regular or a one-off bulk shredding service. 

On-Site shredding is when a shred truck destroys documents or media at your workplace.  This offers the shortest chain of custody and by definition is the safest.  When the truck leaves your offices there is no way your information can be accessed either maliciously or accidentally. On-site shredding is most beneficial when you have a bulk clearance, as loose documents are put straight into a wheelie bin and transported directly into the shredder. See below for the chain of events.

 

 What is the difference between on-site and off-site shreddingThe chain of events:

  1. The high security shred truck arrives at your workplace at an agreed date and time.
  2.  Our security vetted shred truck operative collects all your documents or media to be shredded and takes them directly to the lorry, with supervision from your staff member.
  3. Our operative weighs the amount for shredding, then places the paper or data into the shredder, again with staff supervision.
  4. The shredded documents are collected at the back of the lorry and mixed with other pieces of confidential  documents and are taken to the recycling plant at the end of each day.

 

 
 
Compare this to off-site shredding which involves far more handling. Documents are collected and taken away in a van for shredding, where regardless of controls, a mistake or malicious act could result in the loss of data and therefore be the cause of a data breach.
 
On-site shredding is the safest option as it keeps the chain of custody to a minimum. The confidential items for shredding are taken from your offices, and shredded outside while you watch, so you can be sure that no one has tampered with or intervened with the process.
  
 
 

 

Related Articles: 

Recycling process and secure shredding

FAQ: Are your staff security vetted?

FAQ: Why are office shredders risky?

FAQ: What is the difference between office shredders and industrial shredder hire?

FAQ: Why is on-site shredding the safest option?

 

 

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