Topwood Ltd
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FAQ: In what way are documents stored at Topwood?

Ever wondered how we store documents at Topwood? We can store them in boxes, files, as single documents, or lever arch files. Read on to find out more.

 

 Documents and paperwork can be stored at Topwood by:

  • Box
  • File
  • Document
  • Lever Arch File
 
Every item is instantly locatable with our sophisticated barcoding system
 
As an established business, you will have document management and filing systems already in place. At Topwood, we will store your documents in "Levels". This enables us to manage your documents efficiently.
 
Physical storage is usually in boxes. For example, we barcode each box and then reference each file that is in that box. You can quote the barcode on the box and we will locate the file you need within that box.
 
When we store at File Level, each file has a barcode, which is then stored within a box. This means that each file has an individual identity which can be logged and tracked at each location. Any key information that you use as a reference for that file will be logged as well, such as name or your file reference.
 
It is important to be able to track individual files to ensure the chain of custody is secure. 
 
We have high security storage units with security coded doors and shutters covered by monitored CCTV.

 

By File

 

By Lever Arch File

 

 

By Box

 

Related Articles: 

FAQ: What are the benefits of using barcodes?

Topwood Compliance and Certification

FAQ: Can you store items at file level?

FAQ: How does the Topwood storage process work?

FAQ: Why is your archiving service better than self-storage?

 

 

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