Our partnerships with leading companies in the legal sector are proof that Topwood delivers efficiency savings and cost reduction. Retrieval is swift and flexible. Documents can take as little as two hours or we offer a scan on demand service.
All of our staff and security staff are CRB checked so you can rely on us with confidence. And in addition to a full audit trail available on your documents, we offer a service compliant with BS10008:2008 for legal admissibility of evidence. We also provide business continuity and disaster recovery support in compliance with ISO27001:2005.
At Topwood we offer an end-to-end, integrated document management solution which can help maximise billable hours, save you time, increase efficiencies in your organisation and meet your business objectives.
Client – A leading firm of Solicitors
Service(s) provided – Document Storage/Archiving
The solicitor has office bases in Chester and Wrexham, they store approximately 750 boxes of client files in a garage type lockup.
To store 750 boxes approximately 1000sq ft of space is required with a rentable value of £4.50/ft pa. That equates to £4500 a year, plus business rates, plus utilities, plus insurance, plus the cost of picking/shredding. Add to that staff travel time, mileage, manual handling risks and the need to manage the database. When all the costs were calculated the archiving costs came to £8250 per year.
Topwood Ltd undertook a free audit for the firm and provided a quote which offered an overall saving of nearly £3,500 per year. There are no rates to pay, no utilities, and no staff travel charges.
All files are managed on-line by users. When a file needs to be retrieved we pick it and deliver it to its destination, then we collect and return it to our secure premises when required. So no health and safety risk or manual handling issues for staff and no time wasted by staff travelling to the self-storage company they used to use.
“Not only have we reduced our costs but we have improved our efficiency. The whole process has been streamlined and Tom has put forward some great ideas to the Partners for the future.” – Office Manager.