Document Shredding Staffordshire
Topwood offers secure on-site data and document shredding in the Stoke area. Unwanted paper documents and electronic data are destroyed in our mobile shredders at your premises. Once you have witnessed the destruction a Certificate of Destruction is issued. All waste is taken for recycling to be made into used products so our shredding service is both secure and sustainable.
“In September 2017, a court in Stoke heard the case of a data co-ordinator at the Royal Stoke University Hospital resigning after NHS bosses launched an investigation into a serious breach of security.
The worker, who accessed personal data of nearly 400 patients, was fined after admitting obtaining personal data without the consent of the relevant data controller.
Royal Stoke’s medical director said: “I want to assure all our patients that appropriate and immediate action was taken in investigating and handling this matter.”
Read the full story in the Stoke Sentinel
The data breach above did not result in any personal or commercial gain. There was no real cost – it was merely an act of stupidity.
Consider what could happen if your own staff accessed sensitive information without consent and acted in malice.
The obligations on both data controllers and data processors will increase when GDPR takes effect in May-18.
GDPR will require controllers and processors to "implement appropriate technical and organisational measures to ensure a level of security appropriate to the risk"
The statutory penalty that can be imposed after GDPR will be far higher than the current £500k limit.
The true cost and data breaches is far higher than just the penalties - there are massive emotional costs and damage to your organisation’s reputation can be fatal. If trust in your business evaporates so will your customers and cashflow.
Once of the easiest ways prevent data breaches in your workplace is to review how documents and data are destroyed.
On-site Shredding – the safest option
Why is on-site shredding the safest option? Read our Frequently asked question article to find out.
On-site Shredding ensures:
- Your staff witness the destruction of sensitive data
- Your documents are cross-cut and you can check this is actually being done
- Contactors that handle your data are security vetted and work for an information security ISO27001 accredited business
Try our quick self-assessment to see how complaint your workplace is.
- Do your staff witness the destruction of its sensitive data?
- Does your business contract with an on-site data shredding company to witness its documents being shredded?
- Do you specify that your documents are cross-cut and do you check this is actually being done?
- Are the contactors you engage for data destruction accredited with information security ISO27001?
If you answer YES to all of the questions above you are doing well!
If you score three or more NOs you should contact us to arrange a free review of your data disposal policies.
On-site shredding means your data destruction policies will be 100% compliant with GDPR. Your data can never be lost or mis-used once it is shredded in our trucks. Please refer to our FAQ Why is on site shredding the safest option.
However, the NHS example above demonstrates data breaches occur within the workplace. In fact, 85% of data breaches occur within an organisation.
By providing free on loan secure lockable receptacles and containers within your workplace, unwanted documents and data can be safely deposited without the risk of prying eyes taking an interest.
These containers are emptied by our security vetted staff as part of or our regular on-site shredding service in Stoke.
If you currently use off-site shredding make the switch to on-site to improve your security at NO EXTRA COST.
With high security shred trucks regularly in the Potteries, and scheduled pickups along the A500 and the A50 in the six towns that make up the city namely Tunstall, Burslem, Hanley, Stoke, Fenton and Longton, Topwood are well placed to service Staffordshire and the surrounding areas.
Topwood reviewed the security arrangements for the disposal of sensitive papers from a Staffordshire-based College.
A gap analysis showed there was significant potential for data breaches. Please see our 'How Secure is Your Paper Recycling Process Checklist' to see how key weaknesses were identifed and the corrective measures taken.
One of our shredding trucks is in Staffordshire every Thursday.
Our shred trucks have a capacity of over five tonnes for on-site purges and bulk clearances. If you are looking for scheduled regular on-site shredding we have trucks in the Stoke area every week. To help keep your workplace secure we can supply free on loan receptacles and other secure containers for the safe collection of sensitive papers prior to their destruction.
What can we help you with?
Latest Shredding Video
A very secure service for the destruction of our HR records.
Topwood provide bulk on-site shredding for our annual purges. The shred rates are very competitive and the service excellent
Topwood’s on-site shredding service was rated as outstanding by our compliance team in preparation for GDPR compliance.
First class service, about 15 years’ worth of HR and accounts paperwork were shredded on-site in just 30 minutes – very efficient.
