Topwood’s dedicated document storage services can help you store and manage hard copies of your files as well as electronic data. The process is simple and allows you to get a full inventory and traceability of your files and documents. Request a file online and have it in at your offices within 24 hours. Read on to find out more about our document storage process.
We can supply you with archive boxes that are strong and easy to assemble.
We can assist you in managing the rentention schedules on the files we have stored, and shred the files that have expired.
You can also request documents and files back from us, and we will deliver the next working day.
Outsourcing your documents may seem like an unnessary expense however in reality it can not only offer space saving within your office but also offer cost savings to find out more here
What are the benefits of using barcodes?
A barcode number ensures that every box, file or document (item) has a unique reference. The barcode itself means that software used by the best records management companies tracks every movement and each activity of the items. This provides the customer with complete traceability. Barcodes do not replace other file references such as client name, address, matter etc., but adds another reference to the item for ease of traceability.
Barcode labels are printed from software that adds a check digit to minimise human keying errors on data entry.
Once items are assigned a barcode they become unique and their handling and control becomes completely automated.
When we select and deliver items the barcodes are scanned. Once signed for, the software will email an e-receipt to your inbox.
Customers can continue to use their own familiar references for items. The references are simply meta data that is tagged to the bar code. In time, many customers cease to use their own file and box numbering systems once they see the benefits of barcodes.