Topwood’s storage facilities offer a wide range of secure storage services to standard PD5454. PD5454:2012 is the most up to date British Standard for storage of documentation as well as the storage of media such as CD’s, hard drives, tapes etc. Here at Topwood, we can store all sorts of documents, data, and business items; everything from deeds to financial documents. Read on to find out more.
Our storage facilities cater to all types of document storage including; title deeds, record storage, archive boxes, wills, medical records, medical images, financial files.
Businesses and organisations are legally responsible to keep files such as contracts, correspondence and reports for varying periods of time before destroying and disposing of them. Organisations also need to be aware that the upcoming changes in GDPR (The Data Protection Act) will require all organisations, regardless of size, to have the ability to give individuals the ‘right to be forgotten’ as well as allow individuals to access their personal information. This requires data mapping to identify where all of their information is being stored, which a lot of organisations currently wouldn’t be able to do. Topwood, can help with this through the cataloguing and indexing of your archive and document storage, at file and box level using a unique barcoding system. Topwood can also assist in managing a retention schedule with destroy dates through our online document management system.
It is highly recommended that deeds and wills should be protected by vaulted storage. Read on about our vaulted storage options below.
Data Storage Services are offered for all types of media including CD’s, DVD’s, hard drives, CCTV tapes, laptops, USB’s, photographs, backup tapes, computer equipment and more.
Data storage is becoming a much more popular choice by organisations and businesses to free up space and improve the security of their organisations. All data and media stored at Topwood are contained in a secure vault which has been tested to Swedish NT Fire 017 and is fire resistant up to 2 hours. Media is stored in off-site storage facilities like Topwood’s for a number of reasons. Ease of access through an online management service means you can access and request your data devices straight from your desk. Scheduling is quick as Topwood offer collection of media devices from your offices as part of your storage service. A Rotation schedule of data and media ensures you receive the correct data batch back. Destruction is also offered by Topwood, meaning your data and media can be destroyed in our industrial shredders immediately when no longer required by you.
Business stock storage includes items such as sample packaging, artwork, sales information, samples, product prototypes, pre-launch products, promotional printed matter.
Topwood also has the capability to store larger business stock items to help declutter and free up space in your offices that could be used more efficiently.
Storing these items off-site can be on a short term or long term basis depending on your needs.
We can also offer Just In Time processes, where we can hold your stock, pick and deliver when you request through our online ordering system.
To see more of the benefits of off-site business stock storage click the link
Unlike self-storage units, access to our storage facilities is restricted to vetted staff only with 24/7 CCTV in operation. Along with this, customers can be reassured that their documents, products and data/media are not being stored next to harmful or dangerous items, which cannot be guaranteed in self-storage units which can be seen in some recent storage disasters in the UK.
If have any questions about any of our storage services, please call 01948 770152 or email us at [email protected].