What is PD5454:2012?

PD 5454  has now been superseded by BS 4971: 2017 which covers the exhibition and storage aspects of conservation formerly found in PD 5454.


The new BS 4971: 2017 sets out best practice of how documents and data should be stored. The standard is the benchmark for compliance managers to use when conducting due diligence and assessing the suitability of storage companies. Read on to find out more.

The standard is best practice for the storage of archived files and documents. It now includes guidance for the safeguarding of digital media such as CDs, DVDs, USBs and hard drives.

Guidance is given to security, software usage, fire protection, temperature control and humidity.

A professional records management business like Topwood should be able to demonstrate it complies with BS 4971: 2017- and we can. A facility manager, security officer or compliance manager, can use BS 4971: 2017 as a benchmark when assessing the suitability of a company. A records management firms that can not prove compliance with BS 4971: 2017 should raise alarm bells when compliance managers undertake their due diligence.

At Topwood we incorporate the standard into the scope of our information security management system (ISMS). Our ISMS is independently certified to comply with information security standard ISO 27001.

Related Articles:

Topwood Archive Document Storage

Five reasons you should use offsite file storage

Retention guide: How long should I keep documents for?

How offsite archive storage will lower your costs

Archive Boxes – securing your files