How do I access my scanned documents?

There are several options: We can give them to you on an encrypted CD, DVD or USB. Alternatively, you can use our cloud based system for instant access wherever you are. Read on to find out more.

Your scanned materials can be supplied in various formats such as CD, DVD or USB. It is common practice for Topwood to encrypt all data with 128 bit encryption.

Alternatively you may chose to use our cloud-based service which offers secure and instant access to scanned images. It works like a ‘Virtual Vault’ and is available 24/7 from anywhere in the world.

With GDPR now in force it is more important for organisations to know exactly what information they have stored and where. Bulk scanning makes the process of finding documents easy and quick through our OCR searchable feature. This is important as the time to respond to Subject Access Requests quickly is a new requirement of GDPR. Data Retention is also made easier through the right software. We store your scanned documents in the Cloud, making them accessible 24/7. Data retention schedules can be set and automatic rules can be applied in order to stay compliant with GDPR.

Having had suitable to time to review and approve all of your disks, you can choose to either have your paper documents returned to your premises or you can ask us to store them for you for another agreed amount of time. Alternatively, we can shred them and completely destroy them at our secure premises.

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