The purchase of an office shredder is not the only cost to consider. Many organisations fail to consider the total costs of using office shredders (or the costs when they fail to work)!
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The obvious costs of using office shredders is staff time, maintenance costs and labour.
Whilst office shredders are sold as industrial they cannot cope with more than a few sheets per pass. Removing staples and other fixings takes up valuable staff time. Lack of time provides staff an excuse for confidential papers not to be shredded. In addition, office shredders easily jam or burn out as frustrated staff push too much in at a time. Repairing and maintaining them all takes time and can cause a backlog of un-shredded documents.
All the costs can be removed by switching to a regular shredding service from a professional shredding firm.
Using office shredders can be risky
Office shredders do not make commercial sense and could actually put your business at risk…why?
Office shredders are:
Slow for shredding large volumes for papers and files
Liable to jam or burn out
Unable to cope with files that are not stripped down
A health and safety minefield
Maintenance needy for servicing and safety checks (they are subject to PAT testing)
Out of action when full so papers are left unsecured
Valuable staff time spent shredding paperwork is not generating you revenue
Slow so shredding is delegated to office juniors is risky
Deter employees from destroying documents
The true cost of shredding is estimated at £1.55 per kg when all the costs are totalled
The worst threat to your business, staff or customers is a data security breach
Documents are left unsecure around the workplace when shredders jam, are full or staff have not time to shred
A professional shredding service will save you money and protect your business in 3 steps:
1) Simply place documents into secure locked consoles conveniently sited in your office
Unwanted files can be instantly and safely deposited
No need to remove staples or strip files
The consoles 100% maintenance free
2) On the scheduled shred day our trained and security vetted staff empty the consoles
Flexibility ensures consoles are available for use
You remove the risk of staff manual handling injuries
Cross cut shredding ensures total destruction
3) The contents are shredded onsite in a shred truck while you watch
A regular shredding service lowers total costs £0.38/kg
All shredded paper is taken away for recycling
You download a Certificate of Destruction
Office shredder vs Industrial shredder time comparison