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The Data Protection Bill was published in Parliament last week (14.09.17) by Digital Minister Matt Hancock. The EU's GDPR are fully incorporated into UK law under what will be known as the the Data Protection Act 2018 - due to come into effect in May-18. One of the biggest differences from The Data Protection Act is the greater liability placed on data processors, which if breached could result in much higher fines of €20 million or 4% of a firm's global turnover (whichever is greater). We have created a guide to GDPR and Data Destruction for your information.

In the TV series Back to the Floor the boss from some of the UK's biggest firms went out to do the work that hundreds of their employees do everyday. Tom Gilruth (MD Topwood Ltd) has just completed a week with one of Topwood's mobile shredding crews. The TV series was entertainment but going back 'to the coal face' is a serious way for business owners to view their business. read on to to find out why.

The Data Protection Bill was published in Parliament last week (14.09.17) by Digital Minister Matt Hancock. It fully incorporates the EU's GDPR and when the Bill is passed into law it will become the Data Protection Act 2018. The new Act will affect almost every business - are you prepared? If not, read our latest blog...

Take our quiz to see how much you know about Data Security...

Did you know that we plant at least 100 trees a year to give back to the environment? Read the full story here.

Have you lawfully disposed of student records during the summer break? If not, you'll want to give our blog on 'keeping school's safe' a read... 

Cross Cut Shredding Truck
Delivery of another new shred truck is just weeks away. The high security main paper shredder and ancillary hardrive destruction unit have been fitted and tested. The truck will start servicing customers across the West Midlands, North West and North Wales in August.

 

 

We're breaking down Quality Standard ISO9001 in our recent blog...

We outline whether or not self-storage is right for your business in our recent blog...

We take a look at the worst shredding and destruction disasters in this blog.

This blog discusses what and what not to shred...

We take look at why shredding documents is so important within this blog...

With the high number of security breaches recently, this blog takes a look at how to prevent criminals from stealing private information...

A schedule of the Prime Minister's trip to the North West, including arrangments for her visit to Daresbury science park near Warrington in Cheshire, were among sensitive documents left in the first class compartment of a train. We remind organisations how to protect against data security breaches in the workplace.

Topwood is planning for the arrival of another new shred truck expected end Jun-17. As with the exising trucks in the fleet it will have high security shredding but also some new features.
 
 
 
 
 

Come the spring time, many businesses clear out obsolete files so they can get on with new client work without cupboards and archive storerooms cluttering up. However, did you know you have a legal responsibility to ensure the waste if disposed of appropriately?
 
 

The Centre for the Protection of National Infrastructure, CPNI, (the UK Governments' authority for protective security advice), has a new standard that organisations (government, law enforcement, NHS, schools etc) must comply with regarding the disposal of sensitive assets. Organisations will only be able to engage contractors who been approved to comply with 7010 under the CPNI's Destruction Services Assurance Scheme.

At this time of year businesses review their goals to make a fresh start for 2017. Another way to make a clean start for the new year is to clear out unwanted paperwork and files. Keeping obsolete paperwork could actually be a risk to your business.

The deal which was completed in August 2016 demonstrates how the market is becoming polarised. This and other recent acquisitions have consolidated the market to a few one-size fits all mega players while smaller independent shredding firms offer bespoke service driven solutions. Shred-It was thought to be the largest and now Restore latest acquisition means it is closing in on the number one player.

 

The GDPR will apply in the UK from 25 May 2018. The GDPR places more liability on data controllers to ensure appropriate security of their data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures. Article 5(2) requires that “the controller shall be responsible for, and be able to demonstrate, compliance with the principles.”

Thanks to all the support from Shocklach Oviatt School we raised over £350 for local charities. With an estimated hit rate of 3:1 the that was an improvement on 2015. The hanging teapots survived and will be back next year!

 

 

 

At Topwood, our  CSR policy promotes a sustainable environment and supports our local community. Our customers increasingly recognise how our values align with their CSR obligations. Read on to find out more. 
 

 

 

Our barcodes create an efficient method to store your archive boxes, and they also allow us to retrieve your boxes as quickly as possible. Download our PDF for more information. 

 
To ensure patient records are kept secure at all times, procedures must be in place to eliminate the possibility of them getting into the wrong hands, being lost or damaged. Read on to see 4 steps to a secure records management system. 
  
 

Topwood have a procedure in place to ensure you receive a traceable, complete audit trial every time. From quotation, work orders, purchase orders and Certificates of Destruction to Waste Transfer Notes and Invoices, the Topwood Audit Trail is transparent and easy to follow. 
 
  
 
 
 
 

Independent auditors, Safecontractor have rated Topwood as 'excellent' in managing health and safety. Their report concluded our excellent safety record was a result of the risk management culture that has been adopted by all our staff.

 

 

There are several options: We can give them to you on an encrypted CD, DVD or USB. Alternatively, you can use our web-based system for instant access wherever you are. Read on to find out more.
 
 
 
 

At Topwood, we are set up to scan everything from the smallest receipt to the largest plans. Our scanners can handle large volumes of data, capturing 130 pages per minute. Read on to find out more.
 
 
 
 

 
The most appropriate format depends on the document being scanned. For example, JPEG is good for colourful images whereas PDF is the best choice for text files and forms. We offer many different file formats, including PDF Searchable which allows you to search documents for words or phrases. Read on to find out more.
  
 
 
 

We have a confidential 7 step scanning process in place that ensures your files are safe and secure at all times. We come to you to collect your documents, scan into a format of your choice, and either shred and recycle your documents, or deliver them back to you. Read on to find out more.
 
 
 
 
 

The guidance on electronically storing documents and destroying of paper documents depends on what type of organisation you are. Everything from Law Firms to Charities have different guidelines set out to ensure your business stays compliant with data retention rules and regulations. Extracts from each regulatory body have been drawn up in the following article. Read on to find out more. 
 
 

The removal of staples and other such fastners is costly and time consuming.  We can do that for you and if you would like your files returned to you we will replace all the staples afterwards too.
 
 
 
 

We can return your paper files to you after scanning- although many clients prefer documents to be destroyed or placed into deep storage which we can also provide. Read on to find out more. 
 
 
 

Topwood Corporate Social ResponsibilityA Corporate Social Responsibility (CSR) Policy defines an organisation’s commitment to the community and environment within its sphere of influence.

 

Yes, if the correct procedures are followed when creating images from the original documents & data. Read on to find out more.

 

 


Image result for food standards agency logoThe Food Standards Agency (FSA) has published the first assessment of food crime in the UK. It has highlighted the most common items of food that are fraudulently manufactured and sold in the UK, plus gives details on the techniques and enablers for the fraud.
 

Many businesses think storing documents in back offices and storerooms is a low cost option.  In fact, keeping documents and files incurrs a huge cost and regular bulk shredding will improve the efficiency of your workplace.  Read on to find out more. 

 

 

On-site shredding is done at your workplace. It guarantees the shortest chain of custody and so, by definition is the most secure option. This contrasts with offsite destruction (when confidential waste is collected and taken away) which has a longer chain of custody. The shorter the chain the less chance of a security breach. Read on to find out more. 

 

Topwood can supply you with two different types of shredding sacks to collect your confidential papers with. Both have their benefits, read on to find out more.

We can supply consoles to your offices for a Free Trial of 3 months. Read on to find out more about the benefits and how to arrange your trial.
 
 

Filing systems can get quite complicated, especially when there are multiple levels. We can store files down to file level to make searching and management easier. Read on to find out more.

 

 

Off-site Document Storage can offer many benefits including enhanced security, increased office space and improved efficiency when retrieving your files. Read on to find out about the key stages of organising your off-site storage with Topwood.

When you first set up your off-site storage, you will need to record what files are in each box. Read on to find out more.

 

 

Following a Data Breach, a company may be fined by the ICO, but that is not necessarily the end - A company's reputation can be left in tatters after media coverage of a data breach. Read on to find out more.
 
 

Personal details about students were posted online by Greenwich University. Read on to find out more.
  
 
 

When you need to retreive documents simply contact us, or order online and we will pick them from storage. Files are then scheduled for delivery to your office on an urgent, same-day or next-day basis.  If you choose our scan on demand service, documents are selected, scanned and available for download within 30 minutes of a request. Read on to find out more.

 

Yes. Under the data protection act it is a requirement for data controllers to have written contracts with all their processors. The purpose of the contract is to establish the security processes and controls in place to protect data. As a professional shredding company (processor) we will supply you (the controller) with such a contract. Read on to find out more.  

 

The ICO has launched a new tool for SMBs to asses their compliance with the Data Protection Act, but what is it? How will it help your business? Read on to find out more.

 

 

 

We advise that retention dates are applied to all documents stored at Topwood. These dates generate reports so we can notify you which documents are approaching the end of their retention period. Once you approve their destruction we take the documents from storage and securely shred them.  This routine process is not only good business practice but keeps you on the right side of data protection legislation. Read on to find out more. 
 

 

Sometimes "Archive" storage and "Document" storage are interchangeable, however they do have different definitions within the Secure Storage world. Read on to find out more.
 
 
 
 

Document storage is space devoted to keeping files. This differs from archive storage where records are kept for their historical value.  
 
Document storage applies to keeping files just in case the data contained on them needs to be recalled. When documents are stored away from the main business activity it is known as offsite document storage. It is increasingly common for organisations to outsource their document storage to a third party specialist who has the secure space, expertise, and IT needed for efficient document management. The terms document storage, records management and archive storage are interchangeable.

Outsourcing your document storage to a professional offsite archiving company like Topwood may seem like a unnecessary luxury but there is serious commercial sense in doing so. Storing documents offsite releases premium space to improve productivity and efficiency. Read on to find out more.
 

 


Last year the media was full of stories of high profile data breaches - but what does it mean for you and your business?
 
 

Our process in three simple steps:

1) Free Collection
2) Barcoding and indexing
3) Placement in our secure storage facility
 

 Read on to find out more.

Ever wondered how we store documents at Topwood? We can store them in boxes, files, as single documents, or lever arch files. Read on to find out more.

 

 

A barcode number ensures that every box, file or document (item) has a unique reference.  The barcode itself means that software used by the best records management companies tracks every movement and each activity of the items. This provides the customer with complete traceability.  Barcodes do not replace other file references such as client name, matter etc. Read on to find our more. 
 

 

We store boxes regardless of their type, size and style. However, we cannot accept boxes that are split or in any way fail the basic function of containing confidential information.  Likewise boxes that are overfilled or have broken handles may pose manual handling risks and so, with the customers consent, are reboxed.  Our boxes are usually cheaper in the long-term. Read on to find out more.

 

Self-storage costs are fixed according to the size of the unit available. Our archive storage provides the space you actually need. Other services we provide include free collection, retrieval and delivery, online access to documents, and secure destruction. This contrasts with self-storage where these services have to be managed by you which is time consuming and costly. Read on to find out more.

 

 

Yes! The physical destruction of electronic media is the safest way to ensure your unwanted business data can never be recovered.
The on-site destruction of hard drives, backup tapes and mobile devices is preferred by many compliance and IT managers as it means they can witness the destruction and rest assured their unwanted data can never be recovered.

 

Here at Topwood, we can store all sorts of documents, data, and business items; everything from deeds to financial documents. Read on to find out more.

  

 

The ICO imposed the penalty after two laptops containing filmed police interviews were stolen from a residence in Manchester.  Although the computers were password protected the ICO said the sensitive data was not encrypted and the flat had insufficient physical security.
 
 
 
 

If your company suffers from poor record management, a move to online filing makes managing your files in our storage system easy.  With a secure login you can search for, edit, make requests and recall files.  It also allows you to approve the destruction of files, simply by clicking your mouse. Managing files online keeps errors to a minimum and the reduced admin allows staff more time to focus on customers. Read on to find out more.

 

 

Following years of criticism due to fraud and cyber crime being missed from official data, the Office for National Statistics (ONS) has carried out new research which shows that the total number of crimes is double what was                                                             previously estimated.

When using our secure offsite file archiving services there are a number of ways you can prepare files for archiving from labelling individual files with barcodes we supply, to putting files into strong archive boxes. Read on to find out more.
 
 

242 complaints were made within two months, due to an automated call marketing campaign offering "free" solar panels. The firm attempted to blame the technology used by a sub-contractor for which they claimed they had no control over.  The information commissioner, Christopher Graham said the firm's ignorance of the law was "beyond belief" and that they had to take responsibility for a clear breach of the rules.

PD5454 sets out best practice in how documents and data should be stored.  The standard is the benchmark for compliance managers to use when conducting due diligence and assessing the suitability of storage companies. Read on to find out more.

 

 

Topwood offer secure uniform destruction, either onsite of offsite, to protect your brand security. Our high-security shred truck will destroy all traces of brand identity, ensuring that clothing and accompanying staff items cannot be re-used. Read on to find out more. 

 

 

Topwood is an independent document shredding firm based near Whichchurch in Shropshire with a core customer base in the midlands, North Wales and the North West.  A number of national shredding contracts demonstrates that we can provide scheduled shredding services UK-wide. Our membership of the Shredding Alliance ensures we can provide full UK coverage on a next-day basis. Read on to find out more. 

  

https://www.topwoodltd.co.uk/uploads/images/FAQ_thumbnails/Payment_icon.jpgWe have flexible payment methods and can accept payment from credit, debit and purchasing cards. Card payments are ideal for one-off shredding jobs.

 

 

This code of practice replaced BS8470 for managing and controlling the secure destruction of confidential information. Organisations (data contollers) disposing of sensitive data should use the standard to comply with their legal requirements and minimise the risk of a data breach. Any organisation that subcontracts their data destruction is advised to ensure that they engage a shredding company (data processor) that is certified to comply with EN15713.

Organisations (data contoller) who outsource their confidential shredding to a third party will subcontract with a shredding company (data processor). The best local shredding companies operate to shredding standard EN15713 and can offer a national paper shredding service by working through an alliance with other professional shredding companies throughout the UK.
 
Find out more: Topwood Shredding

Every business is at risk of a data breach. Our PDF presents some questions that may help you consider whether you need professional assistance to implement security procedures for document management.

Identity theft cases reached record levels in 2016 with young people a growing target, the fraud prevention organisation Cifas says. Identify fraud can have massive consequences for both individuals and businesses.

The law requires proof of destruction of confidential paperwork. This can be in the form of a "Certificate of Destruction". Our article explains what it is, why it is important, and how you obtain yours after your shredding service with us.

Our high security shredder can destroy lots of items, can you guess what the shredded fragments used to be?

 

 

 

One of the first questions you will ask yourself when you consider looking for an industrial shredder hire firm is "what is the difference?" Office shredders take up time, money, and valuable resources that could be used to grow your business, not to mention the risk of security breaches. Read on to find out more.

 

 

After the secure destuction of every batch of confidential documents and data, Topwood (data processor) will provide you with a Certificate of Destruction as required under principle 7 of the Data Protection Act 1998. Depending on the service used, you will be provided with your certificate either via email or the secure login area on our website. Read on to find out more.
 

 

Find out where our next Free Shred Event will be, and view our previous community events.

 

 

 

Image result for hampshire county council logoIt has been revealed that Hampshire Council has been sending 67% of their paper to China for recycling. This highlights the importance of a sustainable recycling process and chain of custody.

Image result for data protection actBetween 2011 and 2014, Local Authorities have recorded 4236 data breaches according to a report that has come out this week. Read on to find out more about the Data Protection Act and how Security breaches like these can be avoided.

Shredding Receptacles such as wheelie bins, consoles, sacks, and archive boxes are all collected from your business and the contents are shredded on-site. Our PDF downloads explain the process for each container.

We can provide shredding on a one-off occasion, or we can collect and shred on a regular, scheduled visit. Read on for more information about the benefits of both.

Image result for connection cheshire logo

Threapwood has been connected with Super Fast Fibre Optic Broadband. Connecting Cheshire hosted a "Switch On" evening for the community to attend.
 
 

This resource is specifically for Human Resource professionals and managers to be used as a guide to Document Retention and scheduling.

When dealing with Waste Management, you may come across these abbreviations. You will need to know the codes for the type of waste you are managing when you fill in the mandatory Waste Transfer Note. Read on to find out more.

 

 

Lean process is identifying what the consumer values and how that value can be delivered in the most efficient manner.  Leading companies in the UK have streamlined by removing costs from 'back office operations'. Records management, if delivered efficiently, can add value to a business. Read on to find out more.

 

A quick assessment and our expertise will determine the best number of consoles and visit frequency. Once the consoles are in use we feedback to you their fill rate by weighing the contents as we shred. This information allows adjustments to be made to ensure you have the right 'console mix' for optimum waste management and cost control. Read on to find out more.

 

Superfast Fibre Broadband is great news: why?

 

 

 

When researching confidential shredding, you may want to know more about certain words you come across. We have created a glossary, and linked every entry to a relevant page on our website so that you can find out more.

 

 

Our lockable containers for the secure collection of unwanted confidential paperwork referred to as "consoles" or "shredding receptacles", are slightly lower than a 3 drawer filing cabinet:

590mm wide x 390mm deep (front to back) and 900mm high.
 
Read on to find out more.

 

Shred sacks to transport confidential paperwork in. Poly prop is a type of durable plastic.

Find out more: FAQ: Do you provide sakcs for paper to be collected and shredded - Topwood Equipment and supplies

 

The secure destruction of products such as packaging, labels, or uniforms.

Find out more: Topwood Product Destruction

 

Using a machine with powerful magnetic fields to permanently remove contained data from the media item.
 
Find out more: Topwood Media Destruction

 

The secure destruction of items that hold digital data.

Find out more: Topwood Media Destruction

 

To be legally responsible for something.

Find out more: Download CentreData protection act

 

A third party business who may carry out a service on behalf of the data controller.

Find out more: News- You cannot subcontract liability

 

The legal requirement to adhere to government legislation and laws

Find out more: Topwood's compliance page

A record of research into a subject or business.

Find out more: Topwood's Case Studies

 

A healthy environment that be continued indefinitely.

Find out more: How environmentally friendly is your paper shredding service?

 

A common style of shredded fragment generated by office shredders.

Find out more: How could office shredders be a risk?

 

A truck or lorry specifically designed with a shredder inside, for the purpoe of onsite shredding.

Find out more: How our new shred truck will improve your service

 

To carry out security checks on an individual, such as a DBS check. Staff should be security vetted to BS7858. This level of vetting meets the requirements of shredding standard EN15713 and complies with HM Government Cabinet Office guidelines for Personnel Security Controls.

Find out more: Are your staff security vetted?

 

Encouraging the staff community in a workplace to work together to uphold common practice relating to a more secure workplace. A security culture should be part of a robust policy put in place to ensure awareness of potential risks of data breaches, especially with the introduction of the new Data Protection Act 2018.

Find out more: Create a Security Culture within the office environment   /   5 step guide to prepare for GDPR

 

Capturing documents digitally using secure and advanced scanning techniques.

Find out more: Topwood's Scanning Service

 

Records Management (referred to as RM) is systematic control in the creation, distribution, storage and destruction of recorded information maintained as evidence of business activities and transactions.
 
Find out more: Document Shredding, Scanning and Secure Storage

The chain of events between shredding the paper, to recycling paper into useful products.

Find out more: Download Centre: Environmental Sustainability

 

When the destruction of confidential paperwork is done in a shred truck at your workplace.

Find out more: On-site Shredding   /   What is the different between on-site and off-site shredding?

 

When sensitive data is collected from its place of creation or storage and transferred to a different location where it is destroyed.  

Find out more: Off-site Shredding  /   What is the difference between on-site and off-site shredding?

 

A robust container with wheels that has a lock for the safe storage of confidential waste prior to secure disposal. The bins often have a 'letter box slot' in the lid to allow for the easy disposal of sensitive material.  An internal baffle plate ensures items cannot be retrieved once they are deposited.  These bins are usually provided as part of a secure onsite or offsite shredding service provided by a professional shredding contractor.  

Find out more: Topwood Equipment and Supplies

 

A specification for an information security management system.

Find out more: What is Information Security ISO:27001:2013? - Download centre: Compliance

 

The process to store, select, track, and log documents and paperwork using computer software.

Find out more: Document management: Scanning - Document management: Storage

 

The legislation relating to processing and protecting personal data regarding individuals in the UK.

Find out more: What is the data protection act?

 

Any individual or company who is subcontracted to process data on behalf of the data controller (office manager).  The processing of data includes its storage and handling prior to, and during, destruction.

Find out more: Topwood is a responsible data processor 

 

The individual or company who holds confidential data.

 Find out moreYou cannot subcontract liability

 

A shredding technique where there are more than two rollers cutting in more than one direction to destroy items in a more secure manner.

 Find out more: Why should we consider cross cut shredding and is it safer?

Data that is private, secret, classified, and therefore protected under the Data Protection Act.

Find out more: Paper shredding

A cabinet-style, lockable unit for the safe disposal of confidential paperwork.

Find out more: Lockable containers that keep your office secure - Regular Shredding service

 

The chain of actions that relates to the legal handling of sensitive and confidential data.

Find out more: The Chain of Custody Process

 

A Certificate of destruction (CoD) confirms that a shredding service has been done, with the date, the company, and the director’s signature. A CoD is required by law according to waste legislation.

Find out more: The Chain of Custody Process

 

A large amount of archive paperwork to be destroyed.  A bulk shredding service may involve the destruction of anything from just a few archive boxes, up to many thousands of archive boxes stacked on hundreds of pallets.

Find out more: Document shredding

 

The storage of historical documents

Find out more: Document Storage

 

Where paper is destroyed into small fragments.

Find out more: Confidential Document Shredding

 

By working with local authorities and charities Topwood provides a free shredding service for destruction of personal papers at local events. Members of public are encouraged to bring sensitive documents such as medical records, tax forms, banks statements and utility bills. Read on to find out more.

 

 

Our shred trucks normally attend community events such as police open days to help protect the public from identity fraud.
Members of the public are encouraged to bring their old personal documents such as bank statement, receipts and utility bills to have then securely destroyed in a shred truck.  This shredding and recycling service is free but any donations to the organisaers' charities are gratefully received.  The Malpas Fair was different...read on...

 

 

It has been reported that charities have subcontracted their fundraising to third party companies, and those companies have been irresponsibly using the data provided to them. The law states that the data controller is liable for any subcontractor and their service. Read on to find out more.

Our chain of custody maintains a digital trail from the first enquiry to downloading every Certificate of Destruction. Read on to find out more.

 

 

We do have a range of lockable wheelie bins for confidential paperwork: we have 3 sizes of 2-wheeled wheelie bins for the collection of paperwork. 

 

Very! 100% of the paper we collect and shred is recycled into useful paper products. In fact, we go further in helping customers with their environmental responsibilities; not only do we recycle the paper we shred, we also plant trees for every 2000kg of paper we shred. Read on to find out more. 

 

 

Yes we do- the process is the same as our commercial shredding operations, except we visit your residential address. Read on to find out more about our Home Shredding Service. Read on to find out more.

 

 

Yes- customers often request we shred files directly out of archive boxes (or other containers) as this saves them the effort of transferring everything into sacks. If you wish to re-use the boxes we can return them empty once the contents have been securely shredded. Read on to find out more. 

 

 

To represent Topwood at the finals of the Shropshire Business awards on Friday night was an honour. The competition was hot and the evening was a brilliant example of how to showcase leading businesses.
 

 

 

The cost depends on a number of key factors, such as: how much there is, how accessible it is, what is the postcode and whether on-site or off-site shredding is required. Read on to find out more.

 

 

All contents of boxes are tipped direct into the shredder. There is no need to transfer the box contents into shred sacks. Some on-site customers do choose to keep the boxes for re-use. If they are not retained by the customer they can be shredded too or baled up at Topwood for recycling. Read on to find out more. 

 

 

The removal of staples and other such fastners prior to shredding is costly, time consuming and can pose a breach of security. Failure to remove fastners jams office shredders and causes burn outs.

Our industrial shredders tear through these fastners saving you the hassle of removing them. Read on to find out more. 

 

Document Retention Guide: Most businesses are required by law to retain confidential client information, along with employee or company data, for a minimal amount of time.

Shredding is the safest method of destroying documents but the level of security is determined by the technical specification of the shredder to produce the shred outcome.

We supply two types of shred sack, polyprop and paper, for the safe collection of confidential paperwork. However, using our sacks is not a requirement. If your documents are already in archive boxes or other containers/sacks we can shred the documents out of those containers (and return them to you for re-use if required). Read on to find out more. 
 

 

We recycle all the paper we collect. There are cases where we collect paper that has already been shredded.  The paper is graded at our facility and then compressed into mill sized bales so it can be delivered to the papermills for pulping into useable products.

 

 

Our industrial shredders can destroy lever arch files, ringbinders and box files. Shredding these files does contaminate the shredded paper and this limits how the paper can be recycled. To maintain our recycling record we request that customers advise in advance if the contamination rate is likely more than the 3% (by weight) tolerance. 

 

The inquest into the deaths of 3 SAS reservists has been in the news over the last week. Today, the BBC reported that the MoD have searched bins at the inquest. We recommend some articles from our Download centre to ensure safe and secure document disposal in reaction to this news.
 

http://calgaryherald.com/news/politics/information-and-integrity-watchdogs-to-investigate-shredding?utm_content=buffer9f0ef&utm_medium=social&utm_source=twitter.com&utm_campaign=bufferMaintaining proper document management records is important to avoid situations like one of Alberta's Government offices have experienced, only after being informed by an anonymous whistle-blower.

 

 

Many businesses underestimate security gaps within their own offices. Bins ensure that when confidential papers are no longer required they can be safely deposited until they are securely shredded.

Yes.  The process of shredding and disintegration reduces hard-drives, CDs, VHS tapes, mobile devices and other physical data items to a powder-like material that can then be recycled.

This mechanical destruction eliminates the possibility of data theft and gives security and compliance mangers the total peace of mind that their media has been completely destroyed.

 

Tom Gilruth (MD) is pleased to announce that Topwood have been shortlised for a prestigious Shropshire Business Award. 

 

The personnel details of employees at MoD Donnington have been lost.  Staff at the Telford base were told yesterday (Friday 5th June-15) that their personal information, which was on a contractor's laptop, was stolen from a car parked at a motorway services.
 

Any business that produces, handles or disposes of confidential waste is legally required to ensure it is managed correctly under Duty of Care legislation.

A console is a lockable, confidential paper disposal container and is a secure and efficient alternative to using office shredders. Consoles, also called receptacles or containers, are supplied free on loan as they are an integral part of a secure regular shredding service.  Each console safely holds up to 40kg of papers (approx 3 archive boxes worth of paper). Read on to find out more.

 

 

If you have heard of Infosec, you will know that it is Europe's biggest Information Security Exhibition. If you haven't, Infosec features hundreds of exhibitors within the Information Security sector, and lots of seminars about Security, Technology, and Strategy. This week is their 20th edition of the event.

Competition for shredding services is tough. The key to our success is our culture of improving everything we do, however small the improvement, everytime we perform. These tiny improvmenets lead to the cusotmer experience. 

With the growth of online shopping, social media, and email spam, it is important to create a Best-Practice Internet Safety Culture that staff can adapt for both the Workplace and at Home.

In May we posted this News post about rising Identity Fraud in the UK, and concentrated on physical documents. Today's news post from us concentrates on Internet Security, and creating good habits to transfer between home and the workplace.
 

Information security is not just a business priority – it is also a legal requirement. It is a fact 85% of data breaches are committed within an organisation. A professional shredding firm will help cut possible security breaches in your organisation.

After the 8th of June 2015, your paper counterpart driving licence no longer has legal validity. Individuals and HR departments should consider destroying the documents or copies with a secure shredding service.
 
 

Organisations generate large amounts of paper that needs to be disposed of in a compliant & safe manner. Unwanted paperwork can be a threat to your business and takes up valuable space & time. Using a shredding company can eliminate this.

BBC news has today disclosed that the number of people falling victim to identity theft in the UK has increased by a third.
 
 

Many organisations use self storage facilities for storing their archive. With GDPR due to come into effect in May-18 and constant pressure to deliver business efficiencies through lean processes it may be timely to examine whether self storage still offers your business with the best value for money compared to the offer of a professional records management firm like Topwood.

By choosing to work with a professional document destruction provider, organisations can improve their environmental records since high-quality providers include recycling in their services.

Download our info-graphic on Topwood's Recycling Process. From paper in your office, to the shredder, then the recycling plant, we describe our recycling process in this easy to read poster.

Locked shredding containers sited around the workplace ensure documents can to be easily and safely deposited denying opportunists their chance. Read on to find out more.

It was twelve years ago that we scanned our first archive box to a storage location. It is a privilege that the owner of the box is still a key customer today.  The many generous comments received this week have led me to reflect on our success.

 

Customer feedback about our service and staff is the most rewarding part of running a document and information management business.  Here are some thoughts on Topwood's success over the past twelve years and more importantly our plans for the next five!

Operating a clear desk policy has several benefits. It is a good way to reduce the risk of a document security breach and also encourages better workflow and productivity.

A shred-all policy simplifies document disposal for everyone as employees no longer need to determine what is or is not confidential. It is a simple policy but when operated with other measures has a huge impact.

Off-site file storage companies are generally based where land values are lower compared to offices locations. In addtion to lower costs, off-site archiving will free up valuable space and staff time for more productive activities.

Any organisation that retains personal data is a Data Controller and is bound by the terms of the Data Protection Act 1998 (DPA). This legislation sets out in 7 principles how data can be fairly and lawfuly used.

Our driver Mark was ill and so I had to takeover the driving of the shred truck (it was the first time in 9 months) - I had 9 customer visits to carry out, starting in the Crewe area and finishing in Manchester.

 

 

We are pleased to announce that we have been ISO 9001 certified for another three years. ISO 9001 is a Company Quality Management Standard, which ensures our customers receive the highest quality of service.

 

News reports regularly feature information breaches. The number of breaches rises year on year and over £1mn in financial penalties have been handed out by the ICO during 2014.

We are glad that Topwood ensure all staff are professionally trained and are fully vetted. Terrible news about the fraud investigation surrounding a man who worked for a document shredding company and who did not destroy bank records but instead shared them with thieves, according to court documents. 

 

On-site shredding involves the shortest chain of custody compared to off-site shredding which has a longer chain of custody. This means that with on-site shredding, the documents are handled by fewer people and when they are handled, nobody can access them. By definition, the shorter the chain the lower the risk of a security breach. Read on to find out more.
 
 

The purchase of an office shredder is not the only cost to consider. Many organisations fail to consider the total costs of using office shredders (or the costs when they fail to work)!

Shredding paper is the most secure and sustainable way to dispose of documents and paperwork. Read on to find our PDF download and video.

UK law states Data Controllers (office managers), who subcontract the handling of their data to a third party (a data processor), remain liable for that data.  Data controllers must, therefore, be 100% sure that their processors have the proper processes and controls to protect their data.  A data processor with ISO 27001 accreditation has been independently audited to have the relevant processes and controls. Read on to find out more.

 

All Topwood's staff who come into contact with sensitive material are security vetted to BS7858. This level of vetting meets the requirements of shredding standard EN15713 and complies with HM Government Cabinet Office guidelines for Personnel Security Controls. Security vetting is completed on all staff prior to their engagement.

 

FAQ: Why should we consider cross cut shredding, and is it safer?Cross cut shredding involves a secondary action that cuts strips like those an office shredder would cut, into much smaller fragments. Shred size does matter - the smaller the fragments the higher the security.  Read on to find out more.

 

 

FAQ: What are the benefits of a regular shredding service?Regular shredding ensures sensitive files and documents do not accumulate in your workplace. Unwanted documents left exposed to prying eyes in the office and storage areas could put your staff, customers and even your business reputation at risk. Read on to find out more.
 

Your workplace is full of confidential information and if that information falls into the wrong hands your reputation is at risk.  In addition your staff and customers may be at risk too.
 
 
 

We have today had a routine NSI service test of our alarm system as required under our ISO27001 Certification. We are following the Hatton Garden jewellery heist with amazement and one particular area of interest is the response to the intruder alarm.

Inmates at Portland Prison were accidentally given sensitive documents containing names and addresses of local school children. Read on to find out more about responsibilities of data controllers.

Here is feedback from customers who have switched from a national firm to Topwood. We aim to demonstrate that the service from a local shredding company betters the 'one-size-fits-all' service from national waste management companies.

There are hidden reasons such as cost, time and health and safety issues, why the use of office shredders in your workplace could actually put your business at risk.

Today the Small Business Act becomes law. We welcome the efforts to streamline public procurement by removing barriers to entry, in the hope that smaller businesses can gain better and more direct access to public sector contracts.
 

There are many security gaps in traditional paper recycling that may result in data breaches, potentially putting your business reputation at risk. Find out where gaps in your recycling process may exist.

The best firms will have ISO27001 Certification, which is a guarantee that their processes, personnel and procedures are independently audited to comply with the specified standards.
 
 
 
 

A professional shredding service is a sustainable process.

Britain's spooks at the Government Communications Headquarters (GCHQ), the governments' listening post, warns firms that staff are "the weakest link in the security chain" and protective action must be taken.
 

The law requires any business that handles waste to comply with EU Waste Directive 2008/98/EC. The waste hierarchy sets out the priorities for handling waste according to its environmental impact.

As the summer holidays approach now is the time to consider what could permit a data breach of confidential documents and personal data. Schools and colleges can be fined up to £500k for breaching the Data Protection Act.

Develop a culture of security - 93% of security breaches in SMEs are caused by human error. Clear and simple security policies communicated through an Information Security Officer will create staff awareness on the need to prevent, and how to spot, potential security breaches.

With a growing customer base for its on-site shredding services the new Shred-Tech MDX will be a vital addition to Topwood's truck fleet. The MDX will be used to service new and existing customers in the North West, West Midlands and North Wales.

Choose a shred size that suits. Topwood Shredding offers a choice of shred sizes depending on your industry'€s requirements. We have a standard shred size and a high-security shred size.

Not only are we specialists in the secure destruction of confidential information but 100% of what we shred is recycled and is good for the environment.

Confidential files need careful handling. Topwood archive boxes are designed to protect your documents, keeping them safe and secure. If you need to order some archive boxes please get in touch.


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