Topwood Ltd - Shredding, Scanning, Storage
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Downloads | Topwood Ltd

We are constantly adding and updating our downloads centre. If the information you need is not listed below please let us know.

Our barcodes create an efficient method to store your archive boxes, and they also allow us to retrieve your boxes as quickly as possible. Download our PDF for more information. 

Topwood can supply you with two different types of shredding sacks to collect your confidential papers with. Both have their benefits, read on to find out more.

Off-site Document Storage can offer many benefits including enhanced security, increased office space and improved efficiency when retrieving your files. Read on to find out about the key stages of organising your off-site storage with Topwood.

Every business is at risk of a data breach. Our PDF presents some questions that may help you consider whether you need professional assistance to implement security procedures for document management.

Identity theft cases reached record levels in 2016 with young people a growing target, the fraud prevention organisation Cifas says. Identify fraud can have massive consequences for both individuals and businesses.

The law requires proof of destruction of confidential paperwork. This can be in the form of a "Certificate of Destruction". Our article explains what it is, why it is important, and how you obtain yours after your shredding service with us.

Shredding Receptacles such as wheelie bins, consoles, sacks, and archive boxes are all collected from your business and the contents are shredded on-site. Our PDF downloads explain the process for each container.

We can provide shredding on a one-off occasion, or we can collect and shred on a regular, scheduled visit. Read on for more information about the benefits of both.

This resource is specifically for Human Resource professionals and managers to be used as a guide to Document Retention and scheduling.

Document Retention Guide: Most businesses are required by law to retain confidential client information, along with employee or company data, for a minimal amount of time.

Shredding is the safest method of destroying documents but the level of security is determined by the technical specification of the shredder to produce the shred outcome.

Many businesses underestimate security gaps within their own offices. Bins ensure that when confidential papers are no longer required they can be safely deposited until they are securely shredded.

Any business that produces, handles or disposes of confidential waste is legally required to ensure it is managed correctly under Duty of Care legislation.

Competition for shredding services is tough. The key to our success is our culture of improving everything we do, however small the improvement, everytime we perform. These tiny improvmenets lead to the cusotmer experience. 

With the growth of online shopping, social media, and email spam, it is important to create a Best-Practice Internet Safety Culture that staff can adapt for both the Workplace and at Home.

Information security is not just a business priority – it is also a legal requirement. It is a fact 85% of data breaches are committed within an organisation. A professional shredding firm will help cut possible security breaches in your organisation.

Organisations generate large amounts of paper that needs to be disposed of in a compliant & safe manner. Unwanted paperwork can be a threat to your business and takes up valuable space & time. Using a shredding company can eliminate this.

Many organisations use self storage facilities for storing their archiving. With GDPR due to come into effect in May-18 and constant pressure to deliver business efficiencies through lean processes it may be timely to examine whether self-storage still offers your business the best value for money compared to the offer of a professional records management firm like Topwood.

By choosing to work with a professional document destruction provider, organisations can improve their environmental records since high-quality providers include recycling in their services.

Download our info-graphic on Topwood's Recycling Process. From paper in your office, to the shredder, then the recycling plant, we describe our recycling process in this easy to read poster.

Locked shredding containers sited around the workplace ensure confidential documents can be easily and safely deposited denying opportunists their chance. Read on to find out more.

Operating a clear desk policy has several benefits. It is a good way to reduce the risk of a document security breach and also encourages better workflow and productivity.

A shred-all policy simplifies document disposal for everyone as employees no longer need to determine what is or is not confidential. It is a simple policy but when operated with other measures has a huge impact.

Off-site file storage companies are generally based where land values are lower compared to offices locations. In addtion to lower costs, off-site archiving will free up valuable space and staff time for more productive activities.

Any organisation that retains personal data is a Data Controller and is bound by the terms of the Data Protection Act 1998 (DPA) - soon to be replaced by the Data Protection Act 2018 (GDPR). This legislation sets out in 7 principles how data can be fairly and lawfuly used.

News reports regularly feature information breaches. The number of breaches rises year on year and over £1mn in financial penalties have been handed out by the ICO during 2014.

The purchase of an office shredder is not the only cost to consider. Many organisations fail to consider the total costs of using office shredders (or the costs when they fail to work)!

Shredding paper is the most secure and sustainable way to dispose of documents and paperwork. Read on to find our PDF download and video.

Here is feedback from customers who have switched from a national firm to Topwood. We aim to demonstrate that the service from a local shredding company betters the 'one-size-fits-all' service from national waste management companies.

There are hidden reasons such as cost, time and health and safety issues, why the use of office shredders in your workplace could actually put your business at risk.

There are many security gaps in traditional paper recycling that may result in data breaches, potentially putting your business reputation at risk. Find out where gaps in your recycling process may exist.

The law requires any business that handles waste to comply with EU Waste Directive 2008/98/EC. The waste hierarchy sets out the priorities for handling waste according to its environmental impact.

The General Data Protection Regulation (GDPR) will apply in the UK from 25 May 2018. The GDPR places more liability on data controllers to ensure appropriate security of their data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures. Article 5(2) requires that “the controller shall be responsible for, and be able to demonstrate, compliance with the principles.”

Choose a shred size that suits. Topwood Shredding offers a choice of shred sizes depending on your industry'€s requirements. We have a standard shred size and a high-security shred size.

Not only are we specialists in the secure destruction of confidential information but 100% of what we shred is recycled and is good for the environment.

Confidential files need careful handling. Topwood archive boxes are designed to protect your documents, keeping them safe and secure. If you need to order some archive boxes please get in touch.


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