How much does document scanning cost?

Topwood have a consultative selling approach to the process of scanning. We look to design a solution that delivers you the maximum benefit for the smallest cost. Our aim is to give you the greatest ROI achievable.

What’s included within our scanning prices?

✔ Collection of materials
✔ Preparation for scanning (removal of staples etc)
✔ Indexing of files
✔ Imaging to PDF which are fully searchable
✔ Supply of scanned files on hard drive/CD
✔ Destruction of paper documents

There are no hidden extras. Our scanning services are offered UK wide and our pricing includes transport using our own fleet of vehicles.

The eventual final cost will be agreed when you contact us, once we have worked out things like how many staples need removing, the general condition of the paper and level of indexing required (number of characters etc) but the scan calculator will certainly give you an accurate ball park figure.

Use the scanning calculator below to work out a rough budget for the scanning work you require. It’s easy to use too – just fill in the relevant boxes and automatically see the budget ‘ball-park’ figure. By designing a tailored solution that fits your needs, Topwood’s team of scanning specialists will usually be able to trim off of the calculator’s prediction so be sure to request a call back from one of our team!

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Scanning Calculator

GDPR Compliance with Document Scanning

One of the changes to GDPR and the new Data Protection Act 2018 is being able to respond to Subject Access Requests (SAR’s) in a timely and cost effective way.

This requires you to know where your data is held and know exactly how many copies of the document exist.

Individuals will also have the right to be forgotten which means data controllers must be able to locate all information relating to that individual and securely destroy it.

Transferring documents to digital files will improve GDPR compliance through;

  1. Security – encrypted files and password protected USB’s/CDs reduces the risk of files being stolen or lost.
  2. Access – OCR searchable files means companies can respond to SAR’s quicker than with a few taps of a keyboard.
  3. Cost – reduced cost of physical storage means funds could be spent on improving other areas of the organisation to be GDPR compliant or improving productivity. Clearing archive rooms of boxes and files could help move you towards a paperless office environment.

DOCUMENT Scanning Frequently Asked Questions