Our state of the art document scanners are used, each of them equipped with the latest technology such as ultra-sonic, automated colour detection and double feed as well as image processing tools. If you have a scan format preference, such as PDF, JPEG, TIFF or PDF Searchable, we will scan in this chosen format for you. Many different sizes can be scanned, from something as tiny as a till receipt, up to A3 size, as well as large format plans and drawing etc. Choose from full colour or black and white finish.
If you prefer to have your documents converted into a fully text searchable format, then Topwood also offers OCR Processing. This can be particularly useful when trying to track down specific documents, which once processed will be searchable by both their text and data.
After scanning has been completed, each document can then be indexed according to appropriate data such as “name”, “address”, “title”, “date” and “reference number”.
All of Topwood’s services are fully ISO 9001:2000 accredited. In a further attempt to ensure that everything is fully compliant with industry standards, we also have our own stringent internal quality control processes.
It is common practice for Topwood to encrypt all data with 128 bit encryption. The scanned materials can be supplied on various formats such as CD, DVD or USB.
Having had suitable to time to review and approve all of your disks, you can choose to either have your paper documents returned to your premises or you can ask us to store them for you for another agreed amount of time. Alternatively, we can shred them and completely destroy them at our secure premises.