Archive Scanning Services
Bulk document scanning is a convenient and efficient method to convert hard paper copies of archives into digital pdf format which is remotely accessible and searchable by index and key words.
Archive Scanning Services
Bulk document scanning is a convenient and efficient method to convert hard paper copies of archives into digital pdf format which is remotely accessible and searchable by index and keywords.
- Increased Security
- Easily accessible
- Increased Productivity
- Space Saving
- Supports GDPR
- Retention Scheduling
Archive Scanning Solutions
Why Use Archive Scanning?
A bulk document scanning service allows you to keep your archived documents securely for a defined retention period, whilst freeing up storage space for more productive use.
Electronic documents can be accessed via any cloud based storage system which supports more flexible working practices including working from home.
Files scanned by Topwood can be sent back to the client electronically, sent simply on a hard drive, or can be hosted on our DocView Document Management System.
All scanning at Topwood is done to ISO 27001 standard and carries the BS10008 standard for legal admissibility.
What are the Benefits of the Digitization of Records and Archives?
Topwood’s Archive Scanning Service guarantees 99.8% accuracy with all files scanned to PDFA standard which itself carries a 99 year guarantee against deterioration
Many organisations have their own cloud systems, allowing Topwood’s scanning services to help them maximise the return on investment they have already made. Topwood can apply any indexing requirements as well as transferring files securely via SFTP links and/or API to any modern digital archiving system.
With GDPR now in force it is more important for organisations to know exactly what information they have stored and where. Bulk document scanning makes the process of finding documents easy and quick through our optical character recognition (OCR) searchable feature.
Digital Archiving has many other benefits including the ability to set reminders and automate retention of documents that can or should only be kept for certain periods. This is especially useful for HR, Accounts and other regulated documents.
Frequently Asked Questions
If you would like to find out more about our secure document scanning, shredding and storage solutions call 0800 781 1066 or request a call back using our call back form.
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